Payments can be made online or mailed to:
VAC
P.O. Box 321
Montgomery, NY 12549
OR Placed in Jen Thompson’s folder in the VAC Filing Cabinet
Billing Questions
All billing questions can be submitted via our contact form.
Registration
Registration will be done online through our seasonal registration pages. Links to the upcoming season will be emailed to you when registration opens or you can click the “Returning Swimmers” button from our homepage at anytime. Any outstanding balances are viewable through the OnDeck app.
*If you experience any issues during checkout please utilize the chat bubble in the bottom right hand corner of the screen to contact us.
Payment Options
Pay by check
You may choose pay your swimmer’s registration fee by check when registering, but you are required to mail the check no later than the second week of practice or a late fee will be issued. Payment plans are available by check, please contact our billing department to make arrangements once you are registered.
Pay in full (Credit or ACH)
You are welcome to pay the full registration fee at registration.
3 Payments (Credit or ACH) – Only Available for Fall
Payment 1 Due: Registration
Payment 2 Due: October 1st
Payment 3 Due: November 1st
Late Fees
Late fees ($25) will be imposed on any unpaid balance.
Meets
Signing Up
For all meets, swimmer sign-up is handled through our website (TeamUnify software, ONDECK app or invoiced online). Training for this will be held separately after the orientation meeting if you need help. Live meet results can be found on Meet Mobile (subscription is about $10 a year for the phone app)
You must log into our website and declare if your child is attending or not. Even if they are not attending, it is extremely helpful to the coaches to declare your intent so they can properly plan coverage for the meet. If you decline the meet for your child you must also state the reason why as well as speak to your child’s coach. Warmup arrival times are sent out by the coach using the Remind App.
All meet fees are invoiced every 1-3 months.
US Meets
- It is MANDATORY for Parents to sign up to work the required number of sessions for the VAC Classic; regardless if their child is swimming in this US meet. (please see Fundraising section for further info)
- Depending on the meet, can vary in size from 3-12+ clubs from all over
- You may choose the swimmer’s events (if you are not sure please check with your coach to see if your child is ready to swim that event or distance)
- Requires additional entry fees per race, per child (individual events only – the club covers the fee for the relay races) (Fees vary by meet)
- The fee is on average $8 per individual event and a $10 swimmer surcharge/facility fee for the meet. (the specific price is stated in the meet announcements which will be available on our events page for each meet we attend)
- This is to be submitted to VAC the Wednesday BEFORE the meet
- If your child does NOT show up to the meet (scratches), you are still required to pay the entry fee.
Example
A few examples based on the above rate:
- your child signs up for the 50 free, 100 IM, 50 back and 500 free
You owe $42.
- Your child signs up for 6 events at the VAC classic – however only shows up for 3; You owe $58
There is an entrance fee for any spectator which varies depending on which facility is hosting (ie: $10 per session or $15 for an all day pass)
You would put a check in Jen Thompson’s folder OR mail it to the PO Box for the fees required and make the check out to VAC with a note of what it is for (child(ren) and number of races). Failure to pay the meet fees in a timely manner may impact your child’s ability to attend future meets.
