Attendance: Greg Hoover, Jen Thompson, Tories Brown, Christina Kelly, Brenda Melendez, and Lena Forrey.
6:02pm Call to Order by Jen Thompson
Motion to accept minutes from last meeting, Jen Thompson made the motion, Greg second it, all in favor.
Discussed moving meetings to the 3rd Wednesday of the month@ 6pm. WIll meet June 12th as the district is closed 6/19/24.
Treasurer Report(Jen Thompson) May Bank account balance $79,73.46 with $4200.74 not yet cleared. We have received a few payments, Jen is sending out new bills to the teams who have lost or misplaced previous bills.
Reports on Meets: SILVERS- we will not be hosting this year- potentially being hosted by Newburgh Sharks: BRONZE- we are supposed to host, but it is the same weekend as the high school play. Looking into if the date can be changed, if not, we may have to look into hosting at another pool, maybe Washingtonville?
Summer session: Capital project improvements to pool over the summer. Unsure yet if/how this will affect the summer session. This will be voted on 5/21/24 by school.
NEW IDEAS- Lena discussed multiple ideas for updating the website to make it more streamlined and efficient. Some ideas included:
- Electronic contracts
- Updating payment options to include credit cards- currently if a registrant wants to pay with a credit card, Jen has to manually create a bill for them.
- Email automation
With the updated website, we will still keep our domain name. Lena also sent out a detailed draft of ideas via email to board members. This included costs to update and change the website, cost associated with e- signatures on the website, costs for email, email automation.
Motion- to update/create a new website- Jen Thompson made the motion, executive board all in favor-3- , no abstentions or against.
End of Meeting: 6:47 pm