VAC Workbond Policy

Purpose: Running a swim club requires a team effort.  This includes our parent members as well as our swimmers.  To run events, like swim meets, safely and effectively we require an all hands on deck approach.  Our swim meets do a lot to support our teams costs and without our volunteer core our costs would be raised significantly as we would have to pay for the dozens of positions required.  A work bond is collected from each family to ensure we all do our part in supporting the team. 

1. Bond Submission
   1. Each family will have a work bond check collected at the start of each season. 
   1. The bond value will be $250
   1. The bond check will be post-dated to December 1 of the current swim year

• Bond Compliance
  • Each family will be required to work an equivalent of 5 meet sessions
  • At least 4 Sessions must be worked during the VAC Classic fundraising meet
  • A minimum of 3 sessions will be served as a Timer
  • Family members of swimmers entered into the ESSL Championship meet will be required to volunteer for a session in their child’s championship session.
  • Bringing in sponsorships will also credit for work sessions being served as follows:
    • Bringing in sponsors pledging $250-499 will equate to half a work session
    • Bringing in sponsors pledging over $500 will equate to a full work session
  • Work sessions can also be served throughout the season for other opportunities such as fund raising events, marketing service hours, etc.
    • The equivalent value of each service will be based on the portions of time compared to a meet session (approx 4.5 hours)

• Work Sessions Tracking
  • The team will use TeamUnify’s Service Hours system for signups
    • Work sessions will be signed up for following the parent orientation meetings
    • Work session signups will take place on the Tuesday following the orientation meeting
  • The team will use TeamUnify’s Service Hours system for tracking of outstanding service hours balances
  • The members will also be able to us TeamUnify’s Service Hours system for reporting on their own balances
• Bond Assessment
  • Work sessions will be assessed following the VAC Classic
    • Failure to meet the minimum sessions will result in a forfeiture of the workbond
    • Check will be cashed week of December 1st
  • Work sessions will be assessed at the end of the Season (following final meet of season)
    • Failure to meet the minimum sessions will result in a forfeiture of the workbond
    • Check will be cashed week following season end
  • Meeting the Bond Compliance (Section 2 above) requirements agreed to during registration will result in voiding of the collected check and shredding by the Team Treasurer