VAC BOARD MEETING
1/20/26
Attendance:
Jen Hand
Greg Hoover
Toriea Brown
Melissa Grau
Nancy Hoover
Lena Forrey
Monika Neill
Jamie Crowel
Fred Stipak
Maribeth Vuksanovich
Kate Giametta
Milana Tepermayster, took notes
Call to order:
Called to order at 5:41 PM by Greg. Roll call taken.
Prior minutes:
Minutes from December 2025 approved.
Greg made the motion, Toriea seconded. Approved.
Financial report:
Melissa provided the financial report.
VAC Classic report profits
January Blitz report / Carnival report
Obtaining a storage unit discussion:
Greg shared that it would cost $52 per month for a 5 x 5 unit.
A shelving unit and a lock would also be needed.
Toreia made a motion, Coach Jen seconded, and all approved moving forward.
Planning for spring sessions / costs:
Session 1: April 6 through May 15, 11 weeks
Session 2: May 18 through June 18
All agreed it will be 4 days, with no Friday practice, and prices will remain the same as last year.
Greg made a motion, Toreia seconded, all approved.
Ice time:
Kate gave a report and noted some potential dates.
She will get back to the board.
Payroll streamlining for Jamie:
Jamie would like access to the coaches calendar to keep track of hours for payroll.
Coach Jen agreed to share her portion of the calendar and her method of tracking hours for other coaches, including when coaches call out, so Jamie can process payroll.
Spring banquet:
Looking at April 21.
Toreia will look into Osiris and Spruce Lodge.
Coach Jen already secured last year’s venue at the same pricing, so they need to see if they can beat it.
It is believed the charge last year was $50 per person.
Boys varsity team concession:
A coach from Newburgh asked if the Valley Central Boys Varsity team can run the concession for the Bronze meet.
The issue is that the club already has a lot of purchased food, so there is concern about how that would work.
Possible alternatives discussed included offering a raffle or baskets.
Further discussion may be needed on how to accommodate this.
Volunteer hours:
Report by Fred.
Some families joined later in the season and will not have the opportunity to volunteer because they were not there from the Classic on.
Meeting agenda:
It was asked that the agenda be drafted well ahead of the board meeting so board members have the opportunity to add items.
Coach Jen report:
Coach Jen said there is a desperate need for a new laptop.
The last one was purchased years ago.
Lena will look into it.
It needs to be able to support the Meet Manager app.
The club also needs 2 laptops and a router.
Toreia made a motion, Jen seconded, and everyone was in favor.
A motion was also approved to get thumb drives.
Adjournment:
Toriea made a motion to adjourn at 6:51 PM.
Fred seconded.
Next meeting:
February 24 at 5:30 PM at the pool.